Program & Operations Coordinator (Part-Time)
Organization: Leadership Kitsap
Location: Kitsap County, WA (hybrid, with some in-person program days and events required)
Schedule: 20 hours/week 
Compensation: Hourly, $20-$25/hr, DOE 
Reports to: Executive Director
About Leadership Kitsap
Leadership Kitsap develops and connects leaders to build a stronger community. Through programs like the Signature Program, Premier Institute, and community events, we equip individuals with the skills, relationships, and awareness needed to lead with impact.
We are a growing, multi-program nonprofit entering an exciting phase of increased structure, sustainability, and scale.
Position Overview
The Program & Operations Coordinator is a key team member responsible for ensuring Leadership Kitsap’s programs run smoothly, consistently, and with excellence.
This role focuses on execution, coordination, and systems—owning the day-to-day operations of our programs while supporting volunteers, participants, and the Executive Director.
The ideal candidate is highly organized, people-oriented, and thrives in turning plans into reality. This person brings structure, follow-through, and calm to a dynamic, community-centered environment.
Core Responsibilities
Program Operations & Delivery

• Coordinate logistics for Leadership Kitsap programs, including the Signature Program, Premier Institute, and events
• Manage program calendars, timelines, materials, and run-of-show documents
• Serve as a primary point of contact for participant communications and logistics
• Track attendance, participation, and program requirements
• Ensure smooth, professional execution of all program days and experiences

• Coordinate schedules and communication for facilitators, speakers, and volunteer leaders
• Support Project Co-Chairs and program volunteers with timelines, expectations, and resources
• Maintain organized and up-to-date contact lists and records
• Provide timely, clear, and friendly communication and follow-up

• Maintain and improve program systems, templates, and standard operating procedures
• Organize and manage shared files (Teams/Drive) to ensure clarity and accessibility
• Document processes to support consistency and future growth
• Identify opportunities to improve efficiency and reduce friction

• Draft and send routine program communications (emails, updates, reminders)
• Coordinate with the Marketing Team to ensure alignment on timelines and information flow
• Ensure participants, volunteers, and stakeholders receive timely and accurate information

• Collect and organize program data, including attendance and evaluations
• Compile survey results and summarize key insights
• Support reporting for program evaluation and board-level updates

• Assist with preparation for program-related meetings and materials
• Provide a proactive communication loop on program status, risks, and needs
• Support execution of priorities while maintaining clear role boundaries

• Fundraising or donor management
• Marketing strategy ownership
• Board or governance management
• Financial oversight beyond basic program expense tracking

• Strong organizational and project coordination skills
• Excellent written and verbal communication
• Ability to manage multiple priorities and meet deadlines
• High level of reliability, follow-through, and attention to detail
• Comfort working both independently and collaboratively

• Experience in nonprofit, education, or program coordination environments
• Experience working with volunteers or community-based programs
• Familiarity with tools such as Microsoft Teams, Excel, and shared file systems
• Systems-thinking mindset with a desire to improve processes

• Highly organized: You bring order to complexity
• Proactive: You anticipate needs and solve problems early
• People-centered: You communicate clearly and build trust
• Calm under pressure: You keep things moving, even when plans shift
• Ownership mindset: You take responsibility for outcomes, not just tasks